Department: Finance

FLSA Status: Non-Exempt

Summary:Under the direction of the Assistant Treasurer, the Accounts Payable Clerk supports the Company's success by receiving, sorting and reviewing vendor invoices and inputting the required data into the SAP system. The incumbent must be accurate, organized, neat and efficient as well as be able to effectively communicate with internal employees and vendors to resolve discrepancies as needed. .

Essential Duties and Responsibilities include the following items. Other duties may be assigned as needed to meet business and customer needs.

• Process up to 400 invoices daily for payment to vendors, including checking invoices for accuracy and then entering the data into the system (SAP);
• Resolve discrepancies in invoice accuracy or approval levels when they occur by partnering with vendors and internal resources;
• Routinely answer telephone calls, mail, and walk in or electronic inquiries including researching the question at hand and providing appropriate responses to the inquiring party;
• Prepare manual checks as requested and according to established practices and policies;
• Distribute departmental mail as well as checks as needed;
• Partner with the Logistics Department as well as other internal customers to research account information;
• Process accounts payable, including assigning the general ledger account code or number, cost center, and ensuring the appropriate level of approval authority;
• Accurately maintain vendor and other physical and electronic files;
• Conduct work on special projects as needed to support the goals of the department; and
• Perform other clerical assignments as requested

Qualification/requirement:

• Excellent attention to detail
• Works well in a team environment
• Able to work with a diverse group of people
• Demonstrates eagerness and ability to quickly learn and be proficient in new tasks and applications
• Demonstrated problem analysis and solving abilities
• Ability to follow outlined processes and make recommendations for increased efficiency where appropriate
• Accurate data entry and 10-Key skills
• Demonstrated proficiency in Office applications, including advanced Excel and Word skills
• Courteous and professional phone and electronic mail etiquette
• Demonstrated skills with SAP or a comparable ERP system
• Demonstrated customer service orientation
• Able to understand, interpret, and apply the fundamental principles of accounting, related policies and procedures, reconcile differences within the automated record keeping system requiring an understanding of the relationship among accounting records and documents

Experience/Training:

• High School Diploma or Equivalent Required
• At least two years of experience processing accounts payable with a company with revenues of at least $500MM
• Bilingual - Spanish / English helpful and preferred